Privacy Policy
This policy explains what personal data AZEMCO collects through this website, and through the enquiries, job applications and supplier registrations it receives; why we use it; who we share it with; how long we keep it; and the rights you have.
- We collect only what we need to answer your enquiry, assess your job application or register your company as a supplier.
- We do not sell personal data, and we do not use advertising cookies.
- Cookies other than the ones that make the site work are off until you allow them.
- You can ask to see, correct or delete your data at any time by writing to privacy@azemco.com.
Who we are
The controller of your personal data is Al Zarooni Electromechanical (L.L.C), trading as AZEMCO, a limited liability company licensed in mainland Dubai under commercial licence No. 556051 issued by the Dubai Department of Economy and Tourism, P.O. Box 34557, Dubai, United Arab Emirates (“AZEMCO”, “we”, “us”).
For any question about this policy or your personal data, write to privacy@azemco.com, or to the address above marked for the attention of the privacy contact.
What this policy covers
This policy covers personal data collected through azemco.com and its forms, the emails we exchange with you as a result, and our social media pages, to the extent we control them.
It does not cover our employees, who receive a separate notice from us as their employer, the CCTV at our offices and sites, or personal data we handle for clients under project contracts.
We process personal data under the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021) and, where they apply to visitors from the European Union or the United Kingdom, the GDPR and the UK GDPR.
The personal data we collect
When you send an enquiry
- Your name, company, role, email address and phone number.
- The type, location and size of your project, and your message.
- Any drawings, BOQs or other files you attach. Please remove personal data about other people before sending them.
When you apply for a job
- Your contact details, and your CV: education, work history, qualifications, licences and certificates.
- The role you are applying for, your notice period and start date, your salary expectations, and your visa status and right to work in the UAE.
- A copy of your passport and, if you have one, your Emirates ID, to check your identity and right to work. We delete them within 90 days if you are not hired.
- Your answers to the short skills check for the role, and the time you took.
- The short video you record or upload, or the written answers you give instead. We use it to hear about your experience in your own words, not to judge your appearance.
- References, which we contact only with your agreement.
Please do not include your religion, health, family details, a photograph, identity numbers or any criminal record in your CV. We do not need them to assess your application.
When you register as a supplier or subcontractor
- The names, titles, email addresses and phone numbers of your contact persons and signatories.
- Company documents, which may contain personal data, such as the names of licence holders. Please do not send passport or ID copies unless we ask for them.
When you use this website
- Your cookie choices, kept in your browser.
- If you allow analytics: your device and browser, the pages you visit and how you reached them. No analytics is in use today.
- Security logs kept by our hosting provider, which include IP addresses.
How we use it, and our legal basis
| Purpose | Basis under the PDPL | Basis under the GDPR, where it applies |
|---|---|---|
| Replying to enquiries and preparing proposals, quotations or tenders | Steps you ask us to take before a contract (Art. 4(9)), or your consent | Contract (Art. 6(1)(b)) or legitimate interests (Art. 6(1)(f)) |
| Assessing job applications and hiring | Steps before an employment contract (Art. 4(9)) and employment obligations (Art. 4(8)) | Contract (Art. 6(1)(b)) |
| Keeping your CV for future roles (talent pool) | Your consent | Consent (Art. 6(1)(a)) |
| Registering, evaluating and paying suppliers and subcontractors | Performing a contract (Art. 4(9)) and obligations under other UAE laws, such as tax and commercial records (Art. 4(10)) | Contract and legal obligation (Art. 6(1)(b) and (c)) |
| Sending news and insights, if you ask for them | Your consent, which you can withdraw at any time | Consent (Art. 6(1)(a)) |
| Analytics cookies, if enabled | Your consent, given through the cookie banner | Consent (Art. 6(1)(a)) |
| Keeping the website and our systems secure, and preventing fraud | Processing the PDPL allows without consent | Legitimate interests (Art. 6(1)(f)) |
| Meeting legal obligations and defending legal claims | Art. 4(3) and Art. 4(10) | Legal obligation or legitimate interests (Art. 6(1)(c) or (f)) |
We do not make decisions about you by automated means alone, and we do not use automated screening of CVs. Your skills check is marked automatically, but it is one part of what a person in our team reads before deciding.
Consent and how to withdraw it
Where we rely on your consent, we ask for it with a box you tick yourself, separately for each purpose. You can withdraw it at any time by writing to privacy@azemco.com, by using the unsubscribe link in our emails, or through “Cookie settings” at the bottom of every page. Withdrawing consent does not affect what we did before.
Who we share it with
We do not sell personal data. We share it only where we need to, with:
- Our providers of hosting, email, IT, recruitment and consent-management services, under contracts that require them to protect it and use it only on our instructions.
- Our professional advisers, auditors and insurers.
- Clients, consultants and main contractors, when a tender or a project approval requires the CVs of the people we propose. We tell you before we do this.
- Government authorities, such as the Ministry of Human Resources and Emiratisation, and the courts and police, where the law requires it.
- A buyer or successor, if all or part of our business is sold or reorganised.
Transfers outside the UAE
Some of our providers store data outside the UAE. We transfer personal data abroad only to countries with adequate protection, or under the safeguards the PDPL allows, mainly a contract that binds the recipient to the PDPL’s standards. You can ask us for a copy of these safeguards.
How long we keep it
| Record | Kept for |
|---|---|
| Enquiries that do not lead to business | 24 months after our last contact, then deleted or anonymised |
| Enquiries that lead to a quotation, tender or contract | Moved to the commercial file and kept for at least five years, or seven where tax rules apply |
| Applications that are not successful | 12 months after the vacancy closes |
| Talent pool, with your consent | Up to 24 months, and we ask you to confirm each year |
| Approved suppliers and subcontractors | For as long as we work together and five years after, or seven where tax rules apply |
| Supplier registrations that are rejected or inactive | 24 months after the last activity |
| Your cookie choices | 12 months, then we ask again |
| Security logs | 30 to 90 days, unless an incident needs them for longer |
How we protect it
We use encrypted connections (HTTPS), access controls with multi-factor sign-in, encryption of stored CVs and supplier files, and checks on the providers we use. If a breach puts your personal data at risk, we will tell you and the authorities as the law requires. No system is completely secure, so please do not email us sensitive information unless we have agreed a secure way to receive it.
Your rights
Under the PDPL, and the GDPR if it applies to you, you can ask us, free of charge, to:
- tell you what personal data we hold about you, why, who receives it and how long we keep it, and give you a copy;
- send your personal data to you or to another organisation in a structured, machine-readable format;
- correct personal data that is wrong or incomplete, or erase personal data we no longer need;
- restrict how we use your personal data, or stop using it, including for direct marketing;
- review a decision made about you by automated means alone.
To make a request, write to privacy@azemco.com. We may ask you to prove your identity, and we aim to reply within 30 days. If we cannot meet your request, we will tell you why.
If you are unhappy with our answer, you can complain to the UAE Data Office once it accepts complaints or, if you are in the EU or the UK, to your local data protection authority.
Data you give us about other people
If you give us personal data about someone else, such as a referee, a member of your team or a contact at your company, please make sure they know you are sharing it and have seen this policy.
Children
This website is meant for business and professional users. Applicants for jobs must be 18 or over. We do not knowingly collect personal data from children.
Other websites and social media
Links to other websites and to our social media accounts take you to services with their own privacy policies, which apply when you use them. Our cookie choices do not control their cookies.
Cookies
How we use cookies and similar technologies, and how to change your choices, is explained in our Cookie Policy.
Changes to this policy
We will update this policy when the way we use personal data changes. The version and date at the top show when it last changed, and we will tell you about important changes on this website.